You won the job. Now make sure the person running it knows exactly what was promised.
The Problem.
The estimator wins a bid on a Friday. Monday morning the PM is asking questions. What did we price for temp power? Did we include the equipment rental or did the GC say they’d cover it? What was our labor assumption on the second phase?
The estimator is already three bids deep. The notes are in a spreadsheet. The assumptions are in someone’s head. The PM starts the job without the information they need, makes decisions in the field that eat margin, and nobody finds out until the job closes.
This is not a people problem. It’s a handoff problem. And it happens on almost every job where the estimating system and the project management system don’t talk to each other.
What We Do
We build a structured handoff between your estimating tool and your project management system so when a job is won, the information moves, automatically and completely.
Budget line items flow into your PM system without anyone retyping them. Scope assumptions get captured in a standard format before the estimator moves on.
What Changes
Zero re-entry when a job is won 100% of scope assumptions documented Faster job starts, no information delay
- Budget loaded into your PM system within hours of award, not days
- Scope assumptions captured in a standard format every time
- PM knows what was sold before they pick up the phone
- No more margin surprises that trace back to a miscommunication at handoff
Why This Matters
Industry research consistently shows that 20–30% of avoidable cost overruns trace back to miscommunication between estimating and project management. Not field problems. Not material prices. Information that existed at bid time never making it to the people running the job.
Who This Is For
- Your estimators and PMs are different people and jobs regularly start without the PM seeing the estimate
- You’ve had margin problems on jobs that started well but lost money on scope creep that should have been caught earlier
- You have an estimating system and a PM system and they don’t share data
- New jobs take a week to get set up in your system because someone has to manually enter the budget